Guide
What Is Warehouse Management Software?
Use this primer to align your team on definitions, capabilities, and buying criteria before your next project.
Definition
Warehouse Management Software (WMS) coordinates people, inventory, and workflows from receiving through shipping. It replaces clipboards and spreadsheets with guided steps, real-time data, and accountability.
Core functions
- Inventory visibility by location, lot, and status.
- Task management for receiving, picking, packing, and cycle counting.
- Integration with selling channels, ERPs, and shipping carriers.
- Reporting and analytics for labor, throughput, and SLAs.
Explore how 3PLs apply these functions in the industry playbook.
When you need WMS
Consider WMS when order volume grows beyond manual tracking, when clients demand real-time updates, or when errors trigger chargebacks. Teams moving into multi-location operations also benefit.
Operators feel the difference quickly when workflows like batch picking move off spreadsheets.
WMS vs. IMS vs. ERP
Inventory Management Systems (IMS) track stock levels but rarely orchestrate floor tasks. ERPs manage finance and purchasing but rely on extensions for scanning workflows. A modern WMS connects both worlds with barcode-first execution.
Checklist
- Document core workflows by shift, including exceptions.
- List required integrations: storefronts, carriers, accounting.
- Define metrics that signal success, such as cycle time or order accuracy.
- Plan change management, training, and hardware readiness.
FAQs
How long does a WMS rollout take?
Small teams can launch in weeks when they dedicate owners and iterate quickly.
Do we need barcode hardware?
Aim for scanners and mobile devices on day one. LollipopWMS supports tablets and phones if you need a phased approach.
Can WMS handle value-add services?
Yes. Configure prompts for kitting, relabeling, or inspections so they become part of the standard workflow.
Plan your WMS project with confidence
Use the checklist above to align leadership, IT, and the warehouse floor.